Tis the season to be jolly, and every day is one day closer to your Christmas party. By now you should have all your plans in place, so now you can focus on the Christmas party invitation wording.
The invitation wording is a crucial aspect that will let your potential guests know what they can expect from your Christmas party and it provides all the necessary details to make the event a success. Though you should be jolly, something as seemingly minor as invitation wording can drive you over the edge.
Take the stress out of your Christmas party invitation wording with these carefully curated tips in holiday planning to help you write the perfect Christmas party invitation:
Christmas party invitation format
These days, most people send E-vites for events. People can just get them in their emails or texts and RSVP right away. It takes the hassle out of waiting for it in the mail, and delays. Plus, it’s better for the environment. Sending an E-vite also gives you greater control over animation and graphics; some even come with pre-set Christmas party invitation wording. You can go all out, and include a video invitation that is more intimate or personal for your guests.
Some people still prefer to send traditional physical cards to keep in line with old Christmas traditions. That’s entirely up to you. You can send your physical card by mail or have it hand-delivered. They can be printed on customized paper with a Christmas theme and can even be hand-written to make them more intimate.
Elements of the invitation / e-invitation
While Christmas party invitation wording will differ between invitations, they should all contain similar elements. These elements make the cards as effective as possible, meaning they contain all the vital information about the party and are in line with the Christmas theme.
Here are the key elements that should be present in all Christmas party invitation wording, whether physical copies or E-vites:
Christmas party invitation wording: Party details
You must find a way to include all the key party details in your Christmas party invitation wording. These party details include:
When is the best time to hold the party?
The kids are off from school but remember many adults work up until Christmas Eve, and it is usually the busiest time of the year so don’t think about making this a weekday thing. Your best bet is scheduling it on one of the weekends in December.
Your ideal slots are a Friday or Saturday night. Make sure this does not fall on Christmas Day. Sunday is usually not ideal since many people go to church or just prefer to spend Sundays preparing for the new week.
When is the best time to send out the invitation?
The earlier you send out the invitation the better. Generally, invitations should be sent out at least three weeks beforehand, with the exception of weddings since people need more time to prepare for that. There’s a good chance you’re not the only one planning a Christmas party this year and you wouldn’t want your guests to be snatched up by another super host! This should also give your guests ample time to RSVP and you enough time to make any potential adjustments where necessary.
Ensure you gather the address details of all your guests and compile them. If you are sending physical invitations, this will mean the mailbox details. If you are sending E-vites, you will need the email addresses or phone numbers. Once you have all the address information, try to send all the invitations at the same time. Dedicate one day to sending everything at once, instead of fragmenting it. This decreases the chances of forgetting anyone on your mailing list. Be sure to double-check your list before you send the invitations off so every invitation ends up getting sent out.
Who should you invite?
This is all up to you. Who do you want at your party? All your guests should feel welcomed, so make sure you are specific if you have any restrictions. For example, if you want to have an adult-only party and don’t want your guests to bring along any children, make that clear.
Of course you aren’t going to blatantly say something rude like “Leave the brats at home” if you don’t like kids. Instead, be more subtle, but strongly imply that it is an adults-only event by saying something like “This is an excuse to hire a babysitter for the evening”, or “Take a break from mommy and daddy duties for the afternoon”.
If you are planning a singles mixer and don’t want anyone already hitched there, you may add “no plus ones”, or “don’t bring a date” to indicate what kind of event it will be.
Follow up after sending out invitations
Even though your guests may RSVP right away, it’s still a good idea to follow up after sending an invitation. This is just a reminder so that your guests don’t forget about the party, or get their wires crossed. You can also use this as an opportunity to reach out to those who haven’t RSVP’d by week two. This is just your way of checking in to see if they received the invitation and to confirm whether they plan to attend or not.
While it is customary to RSVP, some people forego this step and just show up the day of the event. This can throw things out of balance, especially if you plan for and have catered to a specific number of people. Following up just eliminates some of the headaches you might otherwise encounter on the day of the event.
COVID-19 precautions when holding a Christmas party
In most parts of the world, many of the strict COVID-19 precautions have been lifted in light of vaccinations and decreased mortality. Note that this does not mean the pandemic is over. As a responsible host, you should still be following precautions just to ensure everyone keeps safe.
If possible, secure an outdoor venue. If this is not feasible, indoor venues should be large enough to facilitate social distancing and should have modern ventilation systems. Where practical, encourage guests to wear masks, and to sanitize or wash their hands before interacting with others, and to avoid close personal contact. It’s best to prepare extra masks and sanitizer for your guests just in case. It is still possible to have a good time without putting ourselves at unnecessary risk.
Examples of Christmas party invitation wording: For adults only (it’s for singles/couples)
With all the aforementioned in mind, here’s what your Christmas party invitation wording should ultimately look like:
Examples of Christmas party invitation wording: for families & friends
Examples of Christmas party invitation wording: Office Christmas party
With these examples of Christmas party invitation wording, you should be ready to get started on your first draft for your own party invitations. Keep working on it and tweaking it until you get it just right!