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12 Professional Responses to a Sick Day Request

12 Professional Responses to a Sick Day Request

Falling ill is unpredictable, and it may strike when working, making it necessary for you to send a request for a sick day. You may also be in a situation where you are standing in for a sick colleague or you need to reply to an employee’s request for a sick day.

You have to use the right words and frame them in the right way while you reply to a request for sick leave using these examples.


How a manager should reply to a request for sick leave from an employee

An employee may have fallen ill and they need time to seek medical attention or rest. Reply to their sick day request following some of these examples.

01Dear Mr.[Surname],
Thank you for the letter you sent us on March 10, 2020 about the need for you to go on sick leave. Your reason for taking it was that you had a mild toothache that could not allow you to focus at work.
I grant you a two-day leave from March 11-12, 2020. I wish you the best for a quick recovery.
Take care.


dental treatment boy client boy dentist
Photo by acworks author under photo-ac


02Dear Miss.[Surname],
You have shown respect to the Silver Premium Businesses fraternity with your uttermost concern for our health and well-being. Your step of taking leave to prevent the spread of the flu is so selfless.
I grant you the leave without a definite ending date until the doctors approve your return to the office. You may reach out to me in case you are strong enough to work remotely.
We wish for your quick recovery.


03Dear Mr. [Surname],
I received your sick day request along with a doctor’s note in May 2020. I have no reason to doubt that you are suffering from food poisoning.
Based on the doctor’s opinion, it is fit that I grant you three days of leave from May 6 2020 until May 9 2020, by which time we hope you are fully recovered.
Let us meet again when you are healthy and have energy. I wish you a quick return to health.


04Dear Miss. [Surname],
I am glad you are willing to continue answering customer questions from home while on sick leave. If we find it necessary to seek your opinion, then we shall forward their inquiries to you.
Please continue to do this during your one week leave from August 20-26, 2020, providing you feel up to it. I hope that you heal from mild fever and headache quickly for you to come back and offer your great services.
Kind regards from Joan Dillon


woman lying on bed while blowing her nose sick window

Photo by Andrea Piacquadio under pexels license


05Dear Mr. [Surname],
We received the notification sent in our email this morning about your illness. Thank you for including the doctor’s prescription and note in the mail.
We grant you a three-day leave for you to recover from dehydration. It is effective from today, October 15, 2020 and runs until October 18, 2020 as per the company’s regulations.
We look forward to seeing you healthy.



How employees should reply to a request for sick leave from the manager.

You may need to reply to a request for sick leave from your boss if they feel unhealthy and cannot work. Use the following examples to write them a good email when they apply for sick leave.

06Dear Miss. [Surname],
We are sad to hear that you are suffering from cramps that have caused you to be away on leave. We hope that you find fast healing and return to lead us in achieving sales targets.
If there is anything you would like us to do while you are away, please let us know.
NEEMA fraternity


woman black afro sitting on the sofa sickening day
Photo by Karolina Grabowska under pexels license


07Dear Mr. [Surname],
Your absence has been noticed ever since you started experiencing mild symptoms of a cold. We hope to see you soon once your sick leave is up in three days.
We all wish you a quick recovery so you can come back to work and continue showing us the right paths to take. Let us know if there is anything you would like any of us to cover while away.
The Art Café fraternity


08Dear Mrs. [Surname],
We are glad that despite being ill from the contagious flu, you saw it right to leave us under the leadership of Mr. Seed. Your consideration has put us in a better place, especially at the state meeting.
We hope to see you soon, fully healed, energetic, and active to join us in building the finance firm. We thank you for reaching out and feeding us with essential information to help us move in your absence.
TCAP Firm fraternity


womain in sweater blanket sick taking medicine teddy bear table gray background

Photo by 4330009-under CCO License


09Dear Mr. [Surname],
We hope that each day brings you healing as you try to fight food poisoning. While you have been away, we have lived up to your goals and won [the name of the award].
We hope to see you soon to celebrate our victory and your healing. None of this would be possible without your constant communication offering us advice on the best way to go.
Fame Beauty fraternity.



10Dear Miss. [Surname],
We write to wish you quick healing from the persistent coughs you have had during the last week. You needed to take leave and have a doctor check because it was getting intense.
We thank you for asking about how we have been faring while you are away on leave. We appreciate your presence and hard work amid your struggles.
the Dentine fraternity.


the man pours mixture for cough in a measured glass
Photo by Nina P. on reshot


How HR should reply to a request for sick leave from employees

When a member of your workforce applies for sick leave, you should reply to it as a good HR manager. Use the following examples to guide you on the best way to respond to the mail.

11Dear Miss [Surname],
I would like to notify you that I received your request to have sick leave so you can recover from a high fever. I will grant you four days of leave from September 2, 2020 until September, 6, 2020.
Thank you for reaching out on time. I hope you heal soon so you can come back and do your best work, as you always do.
Kind regards,


sick person wearing a blue sweater holding a thermometer while lying on bed

Photo by Polina Tankilevitch under pexels license


12Dear Mr. [Surname],
I am so sorry that you are experiencing ill-health due to the flu. I am granting you four days’ leave from February 13, 2020 until February 17, 2020.
I appreciate your willingness to telecommute while on sick leave. I wish you a quick recovery.



Sending a reply to a request for sick leave to your colleagues or employer is not easy. You may not have the right words in mind or the best way to write them.
Worry no more because the above examples guide you on the best way to respond professionally to a sick day request.


Thursday 7th of March 2024

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