Got an interview invitation from a potential employer? Are you interested but have no clue about how to respond?
Fret not. In this article, we will take a look at several different ways to respond to an interview invitation for a potential job.
But, before we talk about how to respond to an interview invitation, we’ll give you a few tips to help you make the best impression, before the interview even begins. Let’s go!
How to Respond to an Interview Invitation: Tips for Success
When Choosing a Date for the Interview, Consider the Following:
Now let’s look at five different scenarios and how to respond to an interview invitation.
01- How to Respond to an Interview Invitation When You Want to Say, “Thank You” for the Interview
Here is an example of an appropriate response to landing an interview. A message like this should be sent after you’ve settled on the interview schedule and when you are ready to say, “Thank you for the arrangement.”
Dear Mr. Thomas
I am writing this email to follow up on a call I received from your secretary to schedule an interview at 9:30 a.m. on Thursday the ninth (9th) of January 2020 at the head office.
Thank you for getting back to me and presenting me with this opportunity. I am confident that I am the ideal candidate for this job. I look forward to meeting with you and working through the application process.
Please let me know if there is any additional information you would like for me to provide or if there are any documents or certificates you would like me to bring on the day of the interview.
Steven Grand Rogers
02- How to Respond to an Interview Invitation When You Missed the Phone Call, but Want to Confirm the Suggested Interview Date
If your potential employer makes a call to schedule an interview, but you miss the call, and they leave a voice mail in which they suggest a date, this is how to respond to an interview invitation.
Dear Mrs. Jones.
This email is in response to the voice message left at 10:45 a.m. today. I’m sorry I missed your call.
Your secretary invited me to an interview at 9 a.m. on Wednesday, the 8th of January. The time and date suggested works well for me, and I look forward to meeting you.
If you encounter any further problems while trying to contact me, my email is firstname.lastname@example.org, and an alternative cell number for me is 212-804-7105.
Thank you for your consideration, and I hope you have a lovely day.
Anthony Edward Stark
03- How to Respond to an Interview Invitation When You Missed the Phone Call, but the Suggested Date Doesn’t Work for You
When you miss a call from a prospective employer attempting to schedule an interview, and the schedule they suggested doesn’t fit yours, respond with something like this:
Dear Mrs. Reynolds,
I received an interview invitation for 10 a.m. on December 19, 2019 at your office, via voice message. However, due to prior engagements, I will not be able to make it on that day.
If possible, 10 am on December 18th, or December 23rd would work well for me. I’m looking forward to hearing from you and rescheduling this interview.
Thank you for your consideration. I do hope we stay in contact. You can connect with me via email at email@example.com or via cell at 212-898-XXXX.
04- How to Respond to an Interview Invitation When You’ve Agreed to a Date, but You Have to Reschedule
Now, in this example, you have already agreed to the interview schedule, however, something happened, and you need to reschedule with the company and change the date.
Below is an example of how to go about that professionally.
Dear Mr. Smith,
I have an interview scheduled at 10:30 am on the 7th of March at your main office, which I am thrilled about. However, a situation has arisen, and I will have to be out of state from the 5th of March to the 8th of March.
I apologize for any inconvenience this may cause. If it’s possible, could we please reschedule our interview for Monday the 9th of March? I would be very grateful.
Please contact me at 212-367-XXXX or firstname.lastname@example.org at your earliest convenience to let me know if rescheduling would be possible.
Clark Joseph Kent
05- How to Respond to an Interview Invitation When You Have Been Allowed to Reschedule, and You Wish to Thank Them
In the event that the company did reschedule, the email below is one way you can say, thank you.
Dear Mr. Johnson,
In regards to rescheduling my interview, I would like to convey my deepest and most sincere gratitude. I appreciate it tremendously.
I will double my efforts to ensure that the opportunity given to me is not wasted. I look forward to this interview and to working together soon.
Bartholomew Henry Allen
Now that you know how to respond to an interview invitation for five different scenarios, answering via email will be that much easier.
Just be sure to keep those initial tips in mind, and it will work each and every time.