As an employer, you should know how to reply to all sorts of things your employees in a professional manner, even resignation mail.
We get it, it’s not easy to reply to a resignation mail, especially when the employee is an asset or you’ve built a bond.
However, it does happen, and their resignation mail will need a response, whether you agree with it or not. So, here are 12 examples or how to reply to a resignation mail, whether voluntary or involuntary:
Ways to reply to a resignation letter effective immediately
A resignation letter that is effective immediately can feel sort of like a slap in the face because it is so out of the blue and sudden. Just like that, you’ve lost an employee.
Sometimes it can be due to problems at work, health-related issues, or even pent up stress. Other times the employee may choose to keep the reason private.
Whatever the case, here are 3 ways to reply to a resignation letter that is effective immediately:
Responses to a short notice letter (one week or less)
While it is customary to give at least 30 days’ notice for resignation, some circumstances require sooner resignation such as a sudden diagnosis of yourself or a family member, new job prospects, dissatisfaction, immigration green light, and so on.
When you get short notice, this is how you may reply to a resignation letter:
Responses to a resignation mail (one month notice)
One to two months’ notice is standard because it gives employers time to find a suitable replacement.
When one month’s notice is given, usually the employee has future plans that will affect their ability to function at the job, such as starting a family, a new career prospect, travel plans, etc.
Here are some examples of how to reply to a resignation letter effective one month from it was received:
Responses to a resignation mail (3-6 months- notice)
Three to six months’ notice is considered a long time and it is most likely to further one’s education, change career paths, or it is family related.
Here are 3 ways to reply to resignation mail with long notice:
It is important to remember that no matter how much you want your employee to stay, if they refuse your offer to renegotiate terms or try to iron out any issues, you must respect their decision.
And, if it’s an employee you planned to kick to the curb a long time ago, remain professional when you reply to a resignation mail as it is a reflection of you.
Now that’s over with, it’s time to put together employment ads to find yourself a good replacement!