Being approached with a job offer is empowering. An approach, however, is only a potential opportunity that is dependent on you knowing how to respond to a recruiter.
Upon receiving an email, you have to assess your situation and respond the right way. With these 10 templates, you will have a variety of ways to establish a professional relationship that, when you’re ready, could help you make the most out of your opportunities.
Best email templates to respond to a recruiter
01How to respond to a recruiter when you’re already content with your present job
Even if you are not interested in the job, you have to ‘keep doors’ open in your career.
Greetings, Mr. [name],
I appreciate you reaching out. The position and the responsibilities sound very interesting and I am flattered by your email. Currently, I enjoy my work at [your company] and am not looking for other opportunities. If I happen to start looking, I will surely contact you.
Thank you again!
[your name]
Photo by Caio Resende – under pexels license
02Respond to a recruiter’s email when you’ve already accepted another offer
How to respond to a recruiter when you’ve already made a transition? Let them know using this tactful template.
Hello, [name],
I am flattered by your offer, but I have just decided to make a transition to another company and will be transferring soon. Thank you for your consideration and for contacting me in regard to the aforementioned position.
03When the job offer doesn’t fit your interests or career plans
There are times when you have to know how to respond to a recruiter when the job offer doesn’t match your interests.
Hello [name],
I thank you for reaching out to me and I appreciate you considering me as a worthy candidate. While the offer is enticing, it is not a direction I was planning to go in my career. Therefore, I suggest you consider someone who is more of an expert in [name of field/niche].
Thank you once again,
[your name]
photo by Alexas_Fotos – under Pixabay license
04When you’re not interested in the job, but know a person who might be
If someone you know is looking for a job of the same description, you have to know how to respond to a recruiter.
Hi, [name],
I appreciate you reaching out and I thank you for you’re the wonderful offer. While I am not currently interested in a new opportunity, I have a close professional connection who is. Please contact [colleague/associate’s name] if you’re looking for a qualified person for the job.
05How to respond to a recruiter when the offer is not satisfactory
In a lot of cases, you will have to know how to respond to a recruiter when you want a better offer. It’s important to be subtle and polite.
Hello, [name],
I am deeply thankful for you contacting me about the position of [the offered position]. Given the fact that I am working as [name of current position], I am interested in a role with more responsibilities/better compensation/[any other specific condition]. Unfortunately, your offer doesn’t coincide with the direction I wish to take my career in. If you are willing to reconsider the terms of your offer, feel free to contact me.
Thank you,
[your name]
Photo by StartUpStockPhotos – under pixabay license
06If you want to find out more and meet with them
How to respond to a recruiter when you want to find out the details right away? Request a meeting in a polite manner.
Hi [name],
Thank you for getting in touch! While I am satisfied with my current role at [name of current company], I am always open about talking about an interesting new opportunity. [name of niche] is a field I excel in, so I would love to discuss all the details with you. Would it be possible for you to make time for such a chat, let’s say, next week?
07If you’re looking for opportunities actively, but aren’t interested in this particular one
Hi [name],
Thank you for thinking of me for this position. I am indeed looking for new career opportunities, but would like to assume a position that gives a chance to [traits of your desired position – e.g., work from home, expand on a skill, try my hand at a certain activity, have a salary of at least]. It seems to me that the role doesn’t fit my intentions, but I would be interested to hear about other open positions.
If you deem there are, contact me [your number]
Best regards,
[your name]
Photo by Bruce Mars – under Pexels license
08If you need additional training and instructions
At every point in your career, there’s a chance that you get considered for a position you’re not qualified for. It’s important to know how to respond to a recruiter in such a situation.
Hi [name],
I am very flattered by your offer. However, I feel I do not currently have sufficient qualifications. Would your company provide options for additional instructions and training? If so, I would love to consider your offer. Let me know at [your number].
Best,
[your name]
Photo by Victor Freitas – under unsplash license
09If you’re interested
With this template, you confirm your interest and arrange an interview.
Hi [name],
Your offer is an interesting and I definitely want to hear more about the role and compensation, but based on the information you’ve given me, I am intrigued. Let me know when you’re free for a meeting.
We know you’re excited, but you have to keep calm.
Hi [name],
Given the information you’ve shared, I would say I am the right man for the job. With my experience and skills, I think I can contribute greatly to the team. Let me know when you’re free to meet to discuss your offer further. Thank you for considering me for this position!
Kind regards,
[your name]
Photo by theformfitness under Pexels License
Conclusion on how to respond to a recruiter
Know how to respond to a recruiter in any given situation with these templates. You can adjust them if your professional situation is different.
Every template will accomplish leaving a positive impression with the recruiter. You never know when you might consider changing jobs or assuming new professional responsibilities, for whatever reason.
