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10 Best Templates: How to Respond to a Recruiter via Email

10 Best Templates: How to Respond to a Recruiter via Email

Being approached with a job offer is empowering. An approach, however, is only a potential opportunity that is dependent on you knowing how to respond to a recruiter.

Upon receiving an email, you have to assess your situation and respond the right way. With these 10 templates, you will have a variety of ways to establish a professional relationship that, when you’re ready, could help you make the most out of your opportunities.


Best email templates to respond to a recruiter


01How to respond to a recruiter when you’re already content with your present job
Even if you are not interested in the job, you have to ‘keep doors’ open in your career.
Greetings, Mr. [name],
I appreciate you reaching out. The position and the responsibilities sound very interesting and I am flattered by your email. Currently, I enjoy my work at [your company] and am not looking for other opportunities. If I happen to start looking, I will surely contact you.
Thank you again!
[your name]


Photo by Caio Resende – under pexels license


02Respond to a recruiter’s email when you’ve already accepted another offer
How to respond to a recruiter when you’ve already made a transition? Let them know using this tactful template.
Hello, [name],
I am flattered by your offer, but I have just decided to make a transition to another company and will be transferring soon. Thank you for your consideration and for contacting me in regard to the aforementioned position.
Thank you and take care,
[your name]


Photo by StockSnap – under pixabay license



03When the job offer doesn’t fit your interests or career plans
There are times when you have to know how to respond to a recruiter when the job offer doesn’t match your interests.
Hello [name],
I thank you for reaching out to me and I appreciate you considering me as a worthy candidate. While the offer is enticing, it is not a direction I was planning to go in my career. Therefore, I suggest you consider someone who is more of an expert in [name of field/niche].
Thank you once again,
[your name]


photo by Alexas_Fotos – under Pixabay license


04When you’re not interested in the job, but know a person who might be
If someone you know is looking for a job of the same description, you have to know how to respond to a recruiter.
Hi, [name],
I appreciate you reaching out and I thank you for you’re the wonderful offer. While I am not currently interested in a new opportunity, I have a close professional connection who is. Please contact [colleague/associate’s name] if you’re looking for a qualified person for the job.
Thank you once again,
[your name]


Photo by geralt under Pixabay License



05How to respond to a recruiter when the offer is not satisfactory
In a lot of cases, you will have to know how to respond to a recruiter when you want a better offer. It’s important to be subtle and polite.
Hello, [name],
I am deeply thankful for you contacting me about the position of [the offered position]. Given the fact that I am working as [name of current position], I am interested in a role with more responsibilities/better compensation/[any other specific condition]. Unfortunately, your offer doesn’t coincide with the direction I wish to take my career in. If you are willing to reconsider the terms of your offer, feel free to contact me.
Thank you,
[your name]


Photo by StartUpStockPhotos – under pixabay license


06If you want to find out more and meet with them
How to respond to a recruiter when you want to find out the details right away? Request a meeting in a polite manner.
Hi [name],
Thank you for getting in touch! While I am satisfied with my current role at [name of current company], I am always open about talking about an interesting new opportunity. [name of niche] is a field I excel in, so I would love to discuss all the details with you. Would it be possible for you to make time for such a chat, let’s say, next week?
Looking forward to speaking to you,
Best regards,
[your name]


Image from mentatdgt – under pexels license



07If you’re looking for opportunities actively, but aren’t interested in this particular one
Hi [name],
Thank you for thinking of me for this position. I am indeed looking for new career opportunities, but would like to assume a position that gives a chance to [traits of your desired position – e.g., work from home, expand on a skill, try my hand at a certain activity, have a salary of at least]. It seems to me that the role doesn’t fit my intentions, but I would be interested to hear about other open positions.
If you deem there are, contact me [your number]
Best regards,
[your name]


Photo by Bruce Mars – under Pexels license


08If you need additional training and instructions
At every point in your career, there’s a chance that you get considered for a position you’re not qualified for. It’s important to know how to respond to a recruiter in such a situation.
Hi [name],
I am very flattered by your offer. However, I feel I do not currently have sufficient qualifications. Would your company provide options for additional instructions and training? If so, I would love to consider your offer. Let me know at [your number].
[your name]


Photo by Victor Freitas – under unsplash license


09If you’re interested
With this template, you confirm your interest and arrange an interview.
Hi [name],
Your offer is an interesting and I definitely want to hear more about the role and compensation, but based on the information you’ve given me, I am intrigued. Let me know when you’re free for a meeting.
Best regards,
[your name]


Photo by Office Stock- under Unsplash License



10If it’s a dream job
We know you’re excited, but you have to keep calm.
Hi [name],
Given the information you’ve shared, I would say I am the right man for the job. With my experience and skills, I think I can contribute greatly to the team. Let me know when you’re free to meet to discuss your offer further. Thank you for considering me for this position!
Kind regards,
[your name]


Photo by theformfitness under Pexels License


Conclusion on how to respond to a recruiter

Know how to respond to a recruiter in any given situation with these templates. You can adjust them if your professional situation is different.

Every template will accomplish leaving a positive impression with the recruiter. You never know when you might consider changing jobs or assuming new professional responsibilities, for whatever reason.