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30 Handcrafted Notes to Say a Big Thank You for Volunteering

30 Handcrafted Notes to Say a Big Thank You for Volunteering

It is always a wonderful thing when people come together to lend a helping hand. Volunteers are a vital part of making most projects, large and small, a success and it is important to recognize that.

Volunteer work can range from charity to company events, to school or community activities. Whatever the case may be, it is important to say thank you for volunteering to all those who helped.

You can say thank you for volunteering face to face or you can also take the time to say thank you for volunteering in the form of a well-considered memo.

Here are 30 handcrafted notes to say thank you for volunteering:


Ways to Say Thank You for Volunteering: Charity Activities

Say thank you for volunteering to those who help with charity activities by using any of these 10 sample notes:

01Hey [Name],
Thank you for helping at the Food Bank this weekend. We always appreciate the efforts of our volunteers who make such an event possible.


Photo by Christi Tohatan under unsplash license


02Thank you to all of the volunteers.
We couldn’t have done it without you!


03Volunteers like yourself help make the world a better place with your time and efforts.
Thank you!


Image from under pexels license


You were such an amazing volunteer. Thank you for your services! Honestly, I don’t think things would have run as smoothly without your help and input.


05To [Name],
You will be pleased to know that every drop of sweat, every effort you made, building the new classrooms will help to give many children a brighter future. Thank you for volunteering.



06Dear [Name],
Your support and assistance during our ‘Dance for Charity’ event was greatly appreciated. Thank you for an incredible performance and we hope to see you again next year!


IMage from pixabay under pexels license


07Our Church Christmas party would not have been what it was, without your help.
We all had an amazing time – everyone at the church is still raving about it. Thank you for volunteering.


08Hey [Name],
You are always present and willing to lend a helping hand, so I want to take this time to personally thank you for all your hard work and assistance. We really appreciate it.


09To [Name]:
All your efforts at the barbeque this past Sunday put a smile on the face of the kids in the community. May all your efforts be repaid to you in good karma and fortune.


Image from under pexels license


10To Everyone at [insert company name]:
Accept this note as a big thank you for the exceptional program you organized for the children at [school, orphanage, club]. We all had an amazing time and really appreciate your efforts.



Ways to Say Thank You for Volunteering: Company Events

When it comes to company events such as Christmas parties, annual balls, and team building exercises, you must say thank you for volunteering to everyone who helped.

11Dear [Name],
Your hard work during the workweek is more than enough of a contribution to this company.
The fact that you also helped organize this amazing Christmas party, proves that you are not only dedicated to your job, but this company as well. For that, we are forever grateful.


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12Thank you for participating in this week’s team building boot-camp.
We have the best business team of all the departments!


13To [Name]:
Your generous contribution of time and energy to this year’s company ball was incredible. Your big heart and giving spirit are inspiring – we appreciate your enthusiasm, thank you so much.


14Thank you for helping to organize this year’s New Year’s ball.
I really appreciate it, [Name].


Photo by Nik MacMillan under unsplash license


15Thank you for volunteering to cook at this year’s company barbeque.
It was quite the feast, and everyone enjoyed it!



16Thank you for the time you dedicated to our office Halloween party.
The decorations, organizing food and helping judge the costume competition, it would not have been the same without you.


17When you stepped in last minute to help us finish preparations, we honestly didn’t think we’d get it done.
What you helped us accomplish is nothing short of amazing! Thank you.


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You did such a great job preparing the menu and organizing the food, I might have to ask you to help again next year! Thank you so much.


19Mr. [Name],
I hope you know how appreciative everyone at [insert company name] is for your volunteer work at last week’s team building exercise.


20Dear [Name],
Having an employee as skilled and as generous with her time is already a miracle. But you just keep giving. Everything you did for the Christmas ball made it a night to remember!


Photo by Caio Resende under pexels license


Ways to Say Thank You: School Activities

Have you just had a successful school activity or event? Here are 10 ways you can say thank you for volunteering to those who lent a hand:

21Dear [Name],
This week was beyond hectic and tiring but you were there from start to finish!
Because of your hard work and commitment, our book fair was a success. Thank you for everything you did, we hope to see you again next year!


PHoto by Dewang Gupta under unsplash license


22Dear [Name],
It is no secret that our school library was destroyed by the flood. The shelves and book collection needed to be replaced, as well as most of the chairs and tables.
Without your help, we would not have been able to purchase anything. The effect this would have had on the academic year, is unthinkable. Thank you so very much.



23Dear [Name],
Thanks to your efforts and contributions, our school Carnival was a hit. We are luck that this event has grown every year, but we always find ourselves understaffed.
Thanks to you and other volunteers the event ran so smoothly. The kids are already looking forward to it again next year.


Photo by mali maeder under pexels license


24Dear [Name],
The cookies and cupcakes you donated to the bake sale were out of this world. They were the hottest item, and without them – we may not have reached our goal!
Thank you so much, also, for helping at the table!


25Dear [Name],
Thank you for coming to speak to the kids this week about safety. It is a very important topic and the kids seemed to be very receptive.
I hope we can hear from you again in the future.


26Dear [Name],
Thank you for assisting with the Student Council’s 33rd annual food drive. Because of your guidance and organizational skills, the kids were able to put on a successful event.
The best part though, is that they will carry these skills with them, throughout their lives.


Photo by Tuur Tisseghem under pexels license


27Dear [Name],
As you know, the PTA puts on a clothing drive every year for families in the community. This year, your efforts helped us donate winter coats to a 500 families in need. Thank you so much.



28Dear [Name],
You have put in countless hours for this school community – every activity and event that we schedule – without hesitation.
Your efforts truly help our school to become a success and for that, we must thank you.


29Thank you for volunteering at our annual Fun Day.
We hope you had as much fun as the kids and parents that came.


30Much gratitude for your contribution of time and energy to our Beach Clean Up project.
We hope to see you again next year.


Image from Pixabay under pexels license


Not only are these notes heartfelt, but the fact that they are handcrafted shows how much you truly appreciated the efforts of your volunteers.

How will you say thank you for volunteering?