Welcome Aboard Emails for New Members and What to Reply

Joining a new team can be daunting. Everyone else already knows each other and you’re the odd one out. We’ve all dealt with this in our working lives.

A welcome aboard email can be very comforting. It’s a way of acknowledging that this person has joined the team. It shows that you want him/her to feel comfortable and welcome.

Another reason a welcome aboard email is important is that it encourages the new team member to hit the ground running.

After all, he/she has already been made to feel part of the team.

 

Example 1 – a “Welcome Aboard” message from a boss/manager to the staff

 

Good morning team members,

I’d like to take this opportunity to welcome David Smithers as a new member of our team.

David has joined us this morning, and I’m sure he’s going to be a great addition as he has come to us highly recommended and will no doubt bring a breath of fresh air and a different set of skills to the table.

Please note that David is situated in Office 308. Please make time during the day to drop by and introduce yourself. Let’s make David feel as welcome as possible.

Regards,

Ken Smith
 

 

Example 1 – How to response as a newcomer

 

Dear Mr. Smith and fellow team members,

I am so excited to have joined your team. I look forward to getting to know each one of you as it has been a lifelong dream of mine to work with a fine team such as this one.

I hope I have something new and exciting to offer you and I think there is a lot we can learn from each other. More than anything else, I’m raring to dig in and get going.

I look forward to meeting you all in person as soon as possible.

Regards,

David Smithers

 

Example 2 – a “Welcome Aboard” message from a boss/manager to the staff

 

Greetings team,

I trust this morning finds you well and ready for a busy day.

I’m pleased to announce that we have a new member who has joined us today. Her name is Anita Browning.

Anita is joining the team as a programmer. She has demonstrated a high degree of competence, but she needs to be introduced to the organization and how it works.

I’m sure that each of you will extend her every courtesy as she settles in and starts showing her mettle.

Welcome aboard, Anita. We hope you’re as excited to be here as we are to have you here.

Regards,

Kenneth Rooney
 

 

Example 2 – How to response as a newcomer

 

Dear Mr. Rooney and fellow team members,

I’m thrilled to be joining such a dynamic team.

To those of you who have already stopped by to greet me, thank you so much. You’ve made me feel welcome already.

I am looking forward to meeting the rest of the team in the next day or so. Above all, I’m ready to get started and show you how I intend to prove my capabilities to the team.

I hope to contribute to the success of the team as I settle down over the coming days, weeks, and months.

Regards,

Anita Browning
 

 

Example 3 – a “Welcome aboard” Message from colleagues in the same team

 

Dear Deborah,

I wanted to take this opportunity to say welcome aboard.

We’re so excited to have you on our team. I’ve heard a lot about your sales skills and look forward to learning from you.

Our team is big, and it’s made up of a group of diverse individuals. You might find us to be very vocal in your first meeting.

We love to brainstorm ideas as a team which is sometimes a noisy and messy process. Forewarned is forearmed! I want you to feel comfortable and at ease with us.

Feel free to make any inputs you feel will advance our team and its objectives.

Kind Regards,

Annabelle Davis
 

 

Example 3 – How to response as a newcomer

 

Dear Annabelle,

Thanks for being so welcoming. It’s much appreciated.

Joining a new team can be a bit nerve-wracking, so your words of welcome mean a lot to me.

Thanks for the warning about the team meetings! They don’t sound like they’ll be so different from what I’m used to. I’ll take your advice and just jump in!

As much as you’re looking forward to seeing what skills I have, I know that I have a lot to learn from you too.

I hope to settle down and get going as soon as possible.

Kind Regards,

Deborah Andrews

 

Example 4 – a “Welcome Aboard” message from colleagues in the same department

 

Dear Terrence,

I’m so excited to be able to welcome you to our team.

I’ve heard so much about you and look forward to getting to know you. Your reputation has preceded you!

I wanted to a send you a message to say welcome aboard but also to encourage you to approach me if you have any questions at all.

Navigating a new organization and learning its nuances and culture can be challenging. I wanted you to know you don’t have to do it alone as I’m here to help with anything you need.

Best wishes for your first day. I hope it’s awesome.

Regards,

Brett Fox
 

 

Example 4 – How to response as a newcomer

 

Dear Brett,

I was feeling a little nervous this morning.

As you said, a new organization can be daunting. Your email set my mind at rest.

I know I’ll be taking you up on your offer as I settle in over the next while. The last time I started a new job at a new organization was quite some time ago.

However, I’m very thrilled to be here and look forward to joining the team.

Thanks for welcoming me, I hope to play an active role in working with everyone on as we aim to move our objectives forward together.

Regards,

Terrence Edwards

 

Example 5 – a “Welcome Aboard” message from colleagues from different departments with whom the newcomer will be collaborating

 

Dear Susan

I wanted to welcome you onboard to _______.

Everyone is anticipating the contribution you’ll be making to take our organization forward. I am no exception.

We won’t be working together directly as I’m in the IT department, and you’re in Sales.

However, I’m hoping to spend some time with you to get advice on how we can streamline the sales system. Right now, it’s not as effective as we’d like it to be.

I hope you’re going to be very happy in your new position.

Kind Regards

William Baxter

 

Example 5 – How to response as a newcomer

 

Dear William,

Thanks for sending me an email to welcome me to the organization.

I can’t wait to get started and look forward to meeting you in person soon.

I had some experience with streamlining the sales program in my previous job and I’d love to get the opportunity to share it with you.

There may be something in there that you can use to work on the sales system here.

Thanks again for your words of welcome.

Regards,

Susan Matthews
 

 

Example 6 – a “Welcome Aboard” message from colleagues from different departments with whom the newcomer will be collaborating

 

Dear Colin,

When I heard you were joining our organization, I was really happy. I look forward to getting to work with you.

Some friends I know from the organization you worked for previously said that you’re a hardworking guy with a lot of drive.

Right now, as HR manager, I’m looking for ideas to train team members on productivity and time management. I wondered if you might have any insights for me.

I hope you settle in quickly and look forward to seeing the positive contribution you’ll be making to the company.

Kind regards,

Annette Ryan

 

Example 6 – How to response as a newcomer

 

Dear Annette,

Thanks for your email. I’m happy my former colleagues gave you a ringing endorsement about me. All I can hope for is that I live up to it.

Nothing other than hard work and an urge to improve my skills are the secrets to my success. I believe in taking work seriously, although I’m not above a good laugh and a bit of fun from time to time.

As you’re the HR manager, I’m sure we’ll find ourselves working together at times.

I am looking forward to getting to know you and hope to learn a lot from you.

Kind Regards,
Colin Wood